Rotary 3131 - Meeting Details

Club Meeting Details

Meeting Details

Meeting Date 09 Aug 2021
Meeting Time 19:30:00
Location Zoom meeting
Meeting Type Regular
Meeting Topic Induction of two New members
Meeting Agenda Lecture by well known writer Mrs Mangala Godbole
Chief Guest
Joint Meeting With
Club Members Present 42
Minutes of Meeting 2 mew members Mr. Balkrushna Damle and Mr. Pradeep Godbole inducted. Mangala Tai Godbole the veteran writer share their experience as writer.


Meeting Date 09 Aug 2021
Meeting Time 00:00:00
Location Online
Meeting Type Regular
Meeting Topic Poona and the Independence Movement
Meeting Agenda Fellowship Talk by Naren Patwardhan Q&A
Chief Guest none
Joint Meeting With
Club Members Present 47
Minutes of Meeting - Fellowship - Talk by Mr Naren Patwardhan on Poona and the Independence Movement - Q&A


Meeting Date 09 Aug 2021
Meeting Time 00:00:00
Location Rotary Comm. Center.Telco Road, Chinchwad
Meeting Type Regular
Meeting Topic INSTALLATION OF PIMPRI ELITE
Meeting Agenda Installation ceremony of Pimpri Elite
Chief Guest DG RTN PANKAJ SHAH
Joint Meeting With
Club Members Present 23
Minutes of Meeting New Club was formed in Name of Pimpri Elite Rtn Ravindra Bhave - President Rtn Ashok Shinde - Secretary and other BOD members installation was done.


Meeting Date 09 Aug 2021
Meeting Time 11:00:00
Location Bar Tales
Meeting Type Regular
Meeting Topic DG Visit.....
Meeting Agenda Club activities done and planned; road map
Chief Guest DG
Joint Meeting With
Club Members Present 5
Minutes of Meeting DG visit planning, checking of documents and road map


Meeting Date 09 Aug 2021
Meeting Time 07:30:00
Location South Hall
Meeting Type Regular
Meeting Topic Surmayi Sham - S.D.Burman & O.P.Naiyyar
Meeting Agenda
Chief Guest Archana Sane
Joint Meeting With
Club Members Present 140
Minutes of Meeting ARCHANA SANE ON S D BURMAN & O P NAYYAR


Meeting Date 09 Aug 2021
Meeting Time 20:00:00
Location Zoom
Meeting Type Regular
Meeting Topic 1942 Bharat Chodo Andolanache Parinam
Meeting Agenda The Guest Speaker, retired Left General Ashok Joshi delivered an informative speech regarding effects of 1942 Bharat Chodo Andolan and the true facts about getting independence to India.
Chief Guest Retired Lt. General Ashok Joshi
Joint Meeting With
Club Members Present 14
Minutes of Meeting The Guest Speaker, retired Left General Ashok Joshi delivered an informative speech regarding effects of 1942 Bharat Chodo Andolan and the true facts about getting independence to India.


Meeting Date 09 Aug 2021
Meeting Time 11:00:00
Location Online(Zoom)
Meeting Type Regular
Meeting Topic Lecture on Set Theory for 9th std students.
Meeting Agenda To deliver lecture to 9th std students on Set Theory in Mathamatics.
Chief Guest
Joint Meeting With
Club Members Present 2
Minutes of Meeting The lecture was conducted for 9th std students of Shree Saraswati Vidya Mandir Mdhyamik,Kothrud.There were 56 students of 9th std attended the lecture.The lecture was delivered by our own club member,Rtn Dr Monica Apte.The school Principal had issued a thanking letter to club,as it was very informative and interesting session for students.


Meeting Date 09 Aug 2021
Meeting Time 14:30:00
Location Zoom
Meeting Type BOD
Meeting Topic Project discussion
Meeting Agenda Planning for project
Chief Guest
Joint Meeting With
Club Members Present
Minutes of Meeting


Meeting Date 09 Aug 2021
Meeting Time 07:30:00
Location club office
Meeting Type BOD
Meeting Topic regylar meeting
Meeting Agenda bod meeting to approve club bylaws
Chief Guest
Joint Meeting With
Club Members Present
Minutes of Meeting


Meeting Date 09 Aug 2021
Meeting Time 18:00:00
Location ROTARY SERVICE CENTRE, 27A MANISHA TERRACE, 2-A MOLEDINA ROAD, PUNE – 411 001
Meeting Type BOD
Meeting Topic 2nd BOD Meeting
Meeting Agenda AGENDA FOR THE Second BOARD OF DIRECTORS MEETING FOR THE ROTARY YEAR 2019- 20 TO BE HELD ON FRIDAY, 09th August, 2019 AT 6.00 PM AT ROTARY SERVICE CENTRE, 27A MANISHA TERRACE, 2-A MOLEDINA ROAD, PUNE – 411 001 AGENDA 1. Call the meeting to order at 6.0 0 PM. 2. Confirm and sign minutes of the Board of Directors Meeting held on12th July, 2019. 3. Points arising out of the Minutes. 4. Consider Monthly Attendance Report for July, 2019. 5 Consider Leave Notes and Resignation(s), from Members, if any. 6. Consider Membership Proposals, if any. 7. To finalize the Rotary Budget 2019-20. 8 Review reports on avenues of services. 9. Review finalize weekly program for August, 2019 10. Receive and note the contents of District Governor’s Monthly Letter; 11. Consider any other points with the permission of the Chair. 12. To announce date of next Meeting and close the Meeting. Rtn. Sukhbir Singh Sanghra Hon Secretary
Chief Guest
Joint Meeting With
Club Members Present 11
Minutes of Meeting MINUTES OF THE FIRST BOARD OF DIRECTOR’S MEETING (RY 2021-22) Date - Friday 16th July 2021, Time – 6.30 pm, Zoom Meeting ID -89866642823 The Agenda of the Meeting was as follows – AGENDA 1. Call the meeting to order at 6.30 PM 2. Roll Call and Apologies 3. Confirm and sign minutes of the Joint Board of Directors (2020-21 &2021-22) Meeting held on 11th June, 2021 and the Special Board Meeting (RY 2021-2) held on 20th June 2021. 4. Points arising out of the Minutes. 5. Consider Monthly Attendance Report for June, 2021. 6. Consider Leave Notes and Resignation(s), from Members, if any. 7. Consider Membership Proposals, if any. 8. To discuss and finalize the Rotary Budget 2021-22. 9. Review reports on avenues of services. 10. To discuss and pass resolution on the appointment of Trustees for the Rotary Club of Poona Charity Trust for the year 2021-22 11. Review & finalize weekly programs for July & August, 2021 12. To pass resolution/s on the authorized signatories for the Rotary Club of Poona and The RC of Poona Charity Trust accounts. 13. To pass resolution to close 5 Bank accounts, and transfer the balance funds to our RC Poona Charity Trust Account. Bank details as follows - • HDFC Ac No. 50100230736432 ( RCP Charity Trust) • Bank of Baroda Ac No. 4490100023405 (Mamography Van GG Project), • Bank of Baroda Ac No 4490100023546 ( Mhasobawadi GG Project), • Bank of Baroda Ac No 4490100024092 (WASH II GG Project), & • Bank of Baroda Ac No -4490100020488 (Fund Raising) 14. To pass Resolution to apply to Bank of Baroda for Net banking 15. Appointment of distinguished citizens of Pune as Honorary members of The Rotary Club of Poona for the year 2021-22: 16. To consider continuance of the Auditor for RY 2021-22. 17. Receive and note the contents of District Governor’s Monthly Letter (GML). 18. Consider any other points with the permission of the Chair. 19. To announce date of next Meeting and close the Meeting MINUTES OF DISCUSSIONS – 1. President Col. Bharat Haladi welcomed the members & called the meeting to Order at 6.30 pm. 2. ROLL CALL AND APOLOGIES – Nine Members + Sargent at Arms, attended, while two members were absent as follows - Sl. NAME Appointment for RY 2021-22 Roll Call 1 President Col Bharat Haladi - Veteran President In Chair 2 Rtn. Rohit Mittra Vice President / Dir Club Services Present 3 Rtn. Maithili Manakawad Hon Secretary Present 4 Rtn. N P S Bakshi Jt Secretary Present 5 Rtn. Col K Viswanathan- Veteran Treasurer Present 6 Rtn. Col GS Kohli - Veteran Director Community Services Present 7 PP Kailash Monga Director International Service Present 8 PP Mansoor Dalal Director w/o Portfolio Present 9. IPP Dipak Thacker IPP Present 10. PP Jamshed Khursigara Sargent at Arms 11. Rtn. Niamat Virji Director Vocational Services Absent 12. PP Sanjay Kher Director Youth Service Absent 3. CONFIRM AND SIGN MINUTES OF THE FOLLOWING BOD MEETINGS - Special Board Meeting (RY 2021-2) held on 20th June 2021 and the Joint Board of Directors (2020-21 &2021-22) Meeting held on 11th June, 2021 – The Minutes of Special BOD Meeting were approved. IPP Dipak Thacker pointed out that he had raised some points through an email, that needed to be included in Minutes, of the Jt BOD Meeting, before finalising them. The Board accepted all the points and agreed to add the points raised, as an Addendum to the Minutes. Rtn PP Mansoor Dalal proposed that the Minutes be adopted Col Viswanathan seconded the proposal. • PP Mansoor Dalal suggested that in future, if any of the members had any points/ suggestions/ amendments to the Draft Minutes, they should send them it in writing, a day or two earlier, so the process of ratification of the Minutes is faster. 4. MONTHLY ATTENDANCE is as follows – Date Program Rtn Anns Spouse Guest Total 05 July 2021 Installation of President Col Bharat Haladi & his BOD 40 26 02 40 108 12 July 2021 Talk By the Army Commander 32 16 01 8 57 • Rtn NP Bakshi requested that the attendance link be shared with him. He also suggested that we should start personally contacting the members, in order to increase our attendance. • Rtn PP Kailash Monga suggested that - The Details of the next week’s Speaker should be broadcasted at least by Wednesday, Thursday of the week before and the senior members could be contacted via WhatsApp or preferably on a call to remind about the meeting. • PP Mansoor suggested that the proposer of the chronic absentees, be requested to speak to them, as proposers are expected to be the mentors as well. President Bharat offered to share with the BOD, the list of members, along with their proposers. • Rtn Bakshi suggested that till physical meetings resume, we encourage our members to meet in small groups, over lunch. VP Rohit was requested to arrange Fire site meetings. 5. CONSIDER LEAVE NOTES AND RESIGNATION(S), FROM MEMBERS, IF ANY. – President Bharat informed that PP Ulhas Joshi had sent his written resignation via email on 28th June 2021, to the office email ID, but since it had gone to SPAM Folder, Secretary Anuradha failed to read it. He further added that he had confirmed from the Dist, that member, struck of Roll on 1st July, that person will not be included in the Invoice for next RY. So only after we receive the RI Invoice, will we will know if PP Ulhas Joshi has been invoiced or not. So as on date, our Club has 80 members. 79 with Resignation of PP Ulhas Joshi + 1 with induction of Rtn Jayashree Kuber on 5th July 2021.. 6. CONSIDER MEMBERSHIP PROPOSALS, IF ANY – Vice President Rohit Mittra informed that he had received 5 Applications, which had been forwarded to the Membership Committee. PP Ravi Gosavi, Chairman of the Membership Committee had interacted with all five of them and found them suitable with a potential to contribute to the Club. A brief summery was shared about each prospective member, as follows – Sl Name Proposed by Classification Details 1 Rtn. PP Ram Gopal Rao Rtn. Col Bharat Haladi (Rtd.) Placement Consultant Past President of RC Poona North, Major Donor TRF, Rotarian for past 28 years. Highly educated, Experience of 45 years as consultant & in Placement services. Interested in Social work. 2 Mr. Milan Darda PDG Vivek Aranha Journalist General Manager of Lokmat. Age – 43 yrs, Has been instrumental in several new initiatives, and also setting new records for Lokmat. He has a penchant for PR & Literature 3 Mr. Jaideep Parekh PDG Vivek Aranha Financial Consultant PP of RCP Smart City & RCP Kothrud, PHF member. Age – 64 yrs.Spouse also was a Rotarian. 4 Mr. Jeevan Dalvi Rtn. Aarti Thacker Software Engineer Credit Suisse Co. He is interested in singing, reading and social work. Spouse retired from Indian Railways, is a Marathi stage & film acter. 5 Ms Mandakini Tata Rtn. Aarti Thacker Retired Banker Member of IWC & ex member of RCP Downtown. Is a PHF. A well read, well-travelled, well connected person. Active in Social work • It was decided that a NOC should be procured for the two ex-Rotarians – Rtn Jaydeep Parekh & Mandakini Tata from their last Clubs. • The Board approved all the Applications and agreed to giving the 10-day Notice to our members, at the next Rotary Meeting on 19th July 2021. 7. TO DISCUSS AND FINALIZE THE ROTARY BUDGET 2021-22-. Rtn Col Viswanathan, the Treasurer suggested that the Invoice be discussed first, due to time constrains. He proposed that the Annual Club Invoice should be prepared in two halves, and only the Invoice for first half – July to December 2021, should be raised, as there could be changes in physical club meeting in 2nd half of the RY. There were 5.23 lacs carried forward in Club account from last Rotary year, which would take care of any fellowships, planned before the yearend. Thus the invoice for next half could be reviewed in December 2021.. Rtn Col Viswanathan, informed that the first half yearly invoice, will not include charges for Installation Dinner, or the fellowship dinners, but just the statuary payments like the RI Dues, COL charges, District Dues, Club Basic Subscription, and Just Rs. 100/- for the Bulletin. He informed that there were 3 different types of Rotary Magazine subscriptions – The Rotarian, Rotary News- print copy & Rotary News- Digital copy, which too would need to be added in the member’s first Half yearly invoice, as these amounts needs to be paid upfront. The 3 different Half yearly invoices would be - • Member Subscribing to the Rotarian (International) - Rs. 9,940/- • Member subscribing to Rotary News print copy – Rs.8,264/- • Member subscribing to Rotary News Digital copy – Rs. 8,162/- PP Mansoor Dalal, proposed accepting the Issue Half yearly invoice. This was seconded by PP Kailash Monga, and passed by all the BOD members. It was decided that another short meeting would be arranged after the Avenuewise Budget was discussed with each Avenue Directors individually, and compiled budget would be circulated to the BOD, with 3days to revert. If nobody reverts, it should be considered as approved. 8. REVIEW REPORTS ON AVENUES OF SERVICES – Being the first Meeting of the year, there were no review reports. Except the trip to Ghera Panavadi Village, about 40 kms from Pune, in Purandar District on 14th July 2021, with the prospect of considering it for our Happy village project. President Bharat informed the BOD that during preliminary visit to the village, the following observations were made – • This village depends on paddy crop & faces acute water shortage every year, after December. • Most of the women go out of the village for 12-14 hours, as daily labourers, for livelihood. • The village school lacks essential supplies, especially drinking water facility. • The only source of drinking water is a well about 80 to 100 meters down & the women have to manually carry the water to their homes. • There is a good potential for skill development and to encourage kitchen gardens. Thus there is a good scope for us to adopt the village as Happy Village and help them in watershed management, arranging skill development for the women so they need not go out for livelihood, Help the school with water filter and other supplies. An area has been identified for a new check dam and raise the level of the existing check dam. Also, since Zilla Parishad had plans to construct a concrete overhead tank, we could arrange for a pump & water line to pump the water up. Of course, this project would be spread over 3-4 years. PP Kailash Monga suggested that the Tilak Maharashtra Vidyapeeth team, under Dr. Prakash Yadav, HOD Department of Social Work, who were instrumental in proposing this village to us, should revert to us after chalking out a complete plan, so that our club could work out what kind of funding was required. And if we could convert the whole project into a GG project. 9. TO DISCUSS AND PASS RESOLUTION ON THE APPOINTMENT OF TRUSTEES FOR THE ROTARY CLUB OF POONA CHARITY TRUST FOR THE YEAR 2021-22 – After discussing the options of considering any of the four members- PP CD Agarwal, PDG Vivek Aranha, PP Pradeep Rathi & PP Avadhoot Walimbe, the BOD narrowed down their choice to PP Avadhoot Walimbe & PP Pradeep Rathi, as most suitable. With Central Govt requirement so stringent, the BOD chose the trustees who could contribute their time and expertise in streamlining our Club’s Charity Trust accounts. The motion was proposed by Rtn NPS Bakshi and seconded by Rtn Maithili Manakawad. The BOD unanimously passed the decision. 10. REVIEW & FINALIZE WEEKLY PROGRAMS FOR JULY & AUGUST, 2021 – VP Rtn Rohit Mittra informed the BOD of the following programs scheduled for the Month of July – • 19th July – Talk by Mr. Jamshed Daboo on Lessons in Humanity • 26th July - Business Meeting. Presenting the Club budget • 2nd Aug – Induction of 5 New Members • 9th Aug – • 16th Aug - • 23rd August - Former justice, Marlapalli • 30th August – Rtn NP Bakshi – Health Insurance 11. TO PASS RESOLUTION/S ON THE AUTHORIZED SIGNATORIES FOR THE ROTARY CLUB OF POONA AND THE RC OF POONA CHARITY TRUST ACCOUNTS. The BOD passed a Unanimous Resolution to change the Bank signatories. Two of the Three would need to sign the cheques. 12. TO PASS RESOLUTION TO CLOSE 5 BANK ACCOUNTS, AND TRANSFER THE BALANCE FUNDS TO OUR RC POONA CHARITY TRUST ACCOUNT. BANK DETAILS AS FOLLOWS - • HDFC Ac No. 50100230736432 ( RCP Charity Trust) • Bank of Baroda Ac No. 4490100023405 (Mamography Van GG Project), • Bank of Baroda Ac No 4490100023546 ( Mhasobawadi GG Project), • Bank of Baroda Ac No 4490100024092 (WASH II GG Project), & • Bank of Baroda Ac No -4490100020488 (Fund Raising) Board unanimously resolved to close the above accounts and transfer the fund balance to our Charity account in Bank of Baroda. PP Kailash Monga advised to check if any of the accounts being closed was a FCRA account, as the amount in FCRA account needs to be transferred to a FCRA account only. 13. TO PASS RESOLUTION TO APPLY TO BANK OF BARODA FOR NET BANKING – it was unanimously resolved to apply for net-banking, only for the purpose of logging in to check balances. 14. APPOINTMENT OF DISTINGUISHED CITIZENS OF PUNE AS HONORARY MEMBERS OF THE ROTARY CLUB OF POONA FOR THE YEAR 2021-22: GOC as per tradition, Dean of Sassoon Tambe to continue, monga suggested Anuradha desai. We have to write to her. 15. TO CONSIDER CONTINUANCE OF THE AUDITOR RAIKAR FOR RY 2021-22.- The BOD unanimously approved to continue with the appointment of Auditor Raikar. This was proposed by P Mansoor & seconded by Rtn NPS Bakshi and passed by the Board.. 16. RECEIVE AND NOTE THE CONTENTS OF DISTRICT GOVERNOR’S MONTHLY LETTER (GML) . – President Bharat informed the BOD that the GML had not yet been received. 17. CONSIDER ANY OTHER POINTS WITH THE PERMISSION OF THE CHAIR. • NPS suggested we should look to associate with Gur Nanak Darbar on a permanent basis. They are in a process of setting up a 30 Bed Hospital in their premises in the Camp area, and are in need of a CT scanner. PP Kailash Monnga advised that since a CT Scanner could cost in Crore plus, we should plan for funding & search for a Foreign partner, in order for us to make it a GG Project. He requested Rtn NPS to prepare a proposal and an Excel sheet with funding plan, to enable proper planning of the project. • Change Report for Charity Account – Rtn NPS Bakshi informed that PP Sanjay Kher had been appointed as the Chief functionary for 3 years with a Note