Rotary 3131 - Meeting Details

Club Meeting Details

Meeting Details

Meeting Date 31 Jan 2022
Meeting Time 19:00:00
Location zoom
Meeting Type BOD
Meeting Topic BOD Meeting
Meeting Agenda To discuss Board related matters
Chief Guest
Joint Meeting With
Club Members Present 10
Minutes of Meeting Minutes of the Board Meeting held on 31st January, 2022, at 7.15 pm via Zoom Online Video Conference Attended by: President Kiran, PP Brij, PP Sanjay, IPP Manojeet, PP Rupinder, PP Jayu, Rtn Neeraj, PE Kennedy, PP Bhrigesh , PP Vinod Absentee:, PP Amita, PP Madhav, PP Rajesh, Rtn Ajay, Rtn Bhupinder Special Invitees: Rtn Ajay, Rtn Tejesh 1. The Board approved MoM of meeting no 5. 2. Update on Treasury matters a. Status of membership due collection: all the members have paid the membership dues b. Total collections: Rs 10,64,000/- Payments due : Rs 3,27,493/- Available balance in hand : Rs 2,97,419/- As informed to Board Rtn Mukesh shall be paying only Rs 8,000, Towards the Club dues. As a special case the Board had approved it. c. Status of mandatory donations to Trust: 2 members have not paid till date. The BoD to take a call by the next BoD meeting: action to be taken in case of non-payment of the mandatory trust donation with reference to the Bye laws. Total collections Rs 2,19,000/- 3. Payments planned : Rs 6,62,000/ ( summary shown below) Available balance : 1,18,329/ MHM 2,50,000 cataract project 2,40,000 balance payment pending to advocate Ashwini 90,000 Cow project with Aundh club 70,000 EREY ( 6*2000) 12,000 6,62,000 d. Status of GG AKR account Rs 2,69,194/- e. Status of GG Karunj balance: Rs 29,810/- 4. The Board approved the payment of SAR for Rs 2,97,413/ 5. Rtn Ajit confirmed that 80 G is valid for five years and CSR1 needs renewal before 31st March, 2022. 6. Youth Director Rtn Bhrigesh informed the Board that the work is in progress regarding the Charter of new Rotaract club at PBS. 7. The Board approved the MoU signing with Sister clubs namely Lahore Cresent and Colombo East. The Board requested for the MoU signing with Sister Club of Patan West Nepal. PP Sethi asked about the MoU signing with other SARC countries and was willing to help with the Bangladesh club but requested for a lead from the International connect Director PP Amita Kobagi and RID Mahesh. 8. The Board approved the projects - Sancheti. Sai Service, IISER, Cataract under Hodek, Happy Family Kit. 9. The Board approved the expenses vs income f the PYC PI event. Total expenses of the PI event was Rs 51,560/- , contribution/donation by members Rs 40,000/ and the club’s share was difference of Rs 11,560/. Further , the membership director was requested to expedited he leads from the event and in the absence of Director Ajay , PP Sethi took the responsibility of the same. 10. President informed that the work in in progress as far as the PHF pins and certificates for Annettes is concerned. 11. PN Ajay had informed the President his desire to resign from PN, The Board decided to form a special committee comprising of PP B M K Sethi, PP Sanjay Wadhwa and PP Rupinder Beri to identify a potential leader for President 2023-24 within the next two months. 12. Any other points with the permission of chair. • The Club treasurer updated the Board on the progress of the accounts of the Trust as well as Club. The Board approved the appointment of Accountant Deepa for Rs 30,000 for all the accounting work related to Trust for the current financial year. The club treasurer , Rtn Kennedy has assured of completing and handing over all the statements to Deepa by 10th Feb, 2022; for final reconciliation before uploading the receipts on the official site , as explained by Rtn Ajit , this being the first year this mandatory requirement has been introduced. • Rtn Neeraj updated the Board about the 3131 website as well as the RI website and informed that all the above are up to date. the Board congratulated the Club for being No 1 in CPI consistently for over few months. • Board resolved to open a new Bank account for the CSR project on IISER. The authorised signatories are President, club Secretary and club Treasurer. • Rtn Ajit raised the point of implementing GST on membership fees and the Board recommended to take advice of PP Sameer since he is an expert in this subject. 13. President proposed a vote of thanks to the members and special invitees. For Rtn Bhupinder Sethi Club Secretary RY 21 22


Meeting Date 31 Jan 2022
Meeting Time 19:30:00
Location Virtual online meeting
Meeting Type Regular
Meeting Topic Prepare for Assembly Meeting and DG Visit
Meeting Agenda Agenda for Weekly meeting on 31-January-2022 (Monday) 1. Meeting call to order at 7:30 pm 2. Preparation for Assembly meeting with AG 3. Review documents required for DG Visit 4. Any other topic to be discussed with the permission of the Chair. 5. Meeting adjourned at 8:30 pm
Chief Guest no
Joint Meeting With
Club Members Present 16
Minutes of Meeting MOM dated Jan31 Regular meeting to review preparation for AG / DG visit Members present 16 plus Highlights 1. President briefed on agenda of the meeting. 2. Secretary summarised requirements of documents for AG visit , planning assembly & DG visit. Since this is repeat of postponed AG/ DG visit verbal deliberations held as members are well aware with respect to requirements. 2. Finalised Polio USD 50 & RF USD 300 collectively from Club. 3. Trust balance sheet would be required 4. Presidential citation qualifications points to be finalised by Prez. 5. Current SWOT & strategic plan to be submitted 6. Invoice has been received of RI dues ‘ needs clearance by end of the month. 7. Ilyas bhai has updated RI District website. 8 . Potential members would be called for next physical meeting. 9. AG visit is on Feb 14 for which agenda would be finalised on Feb 07 10 DG visit agenda can be finalised same day or on Feb. 21. 11. BD & anniversaries were proclaimed & respective greetings exchanged. 12. Club bulletin publication was requested to Shabbir P 13.New members induction if possible to be organised during DG visit. 14 . Rotaract / Interact report needs to me mentioned by President 15. Venue for Physical meeting to be finalised . Few. Members have been assigned to finalise venue . Secretary Rajiv


Meeting Date 31 Jan 2022
Meeting Time 07:30:00
Location Zoom
Meeting Type Regular
Meeting Topic Abhanga & the importance
Meeting Agenda President Elect Dr. Mrinal Nerlekar gave lecture on Abhang, Logic behind that
Chief Guest
Joint Meeting With
Club Members Present 41
Minutes of Meeting President Elect Dr. Mrinal Nerlekar gave lecture on Abhang,. She explained the deep rooted meanings of the poetry by famous Saints in Maharashtra.


Meeting Date 31 Jan 2022
Meeting Time 07:30:00
Location SEVA SADAN HALL
Meeting Type Regular
Meeting Topic MULAKHATITOON MANASE JODATAANAA
Meeting Agenda INTERVIEW OF ARATI PATWARDHAN
Chief Guest ARATI PATWARDHAN
Joint Meeting With
Club Members Present 40
Minutes of Meeting INTERACTIONS WITH ARATI PATWARDHAN - HER JOURNEY FROM AKASHVANI TO DURDARSHAN


Meeting Date 31 Jan 2022
Meeting Time 19:30:00
Location Ram Narayan Ruia Muk Badhir vidyalaya
Meeting Type Regular
Meeting Topic Change is the way of success
Meeting Agenda Lecture by Nilesh Zotimg topic is ~ Change is the way of Success
Chief Guest Nilesh Zoting
Joint Meeting With
Club Members Present
Minutes of Meeting


Meeting Date 31 Jan 2022
Meeting Time 08:30:00
Location ZOOM MEETING
Meeting Type BOD
Meeting Topic BOD Meetings of Club and Trust for December 2021
Meeting Agenda BoD - MoM dated 31st January 2022 Present : Rtn Mahendra Chitte, Rtn Prakash Avachat, Rtn Mahesh Gavaskar, Rtn Kiran Ingale, Rtn Ajay Mutatkar, Rtn Nivedita Mulay, Rtn Pratibha Jagdale, Rtn Dinkar Palaskar 1 RI Dues payment and decision for members who have not paid dues so far "1) RI Dues of Rs 1,81,320 have been paid by NEFT on 31st Jan 2022 2) 37 memebers have paid 2nd half dues so far, remaining 14 members will be requested to pay dues, as early as possible" 2 Accounts position of Club & Trust for the current year & filing "1) Club & Trust Accounts position as on 19th Jan 2022 (From 1st July onwards) has been mailed by Treasurer to members. 2) Auditor will be Mr Rahul Godbole as decided during the meeting. 3) PAN Number for Club is PNEP30892B 4) Club Accounts - Treasurer will do I Tax filing of audited accounts for period 1st April 2021 till 2022. Similarly he will file I Tax returns for Trust Accounts as well. 5) Treasurers of both years will work together for the period from 1st April to 30th June, every year for both Club & Trust Accounts" 3 Accounts position of Club & Trust for the Last Year (20-21) & filing. TRUST REREGISTRATION "1) It has been told that Club and Trust Accounts have been haded over to Auditor CA Rahul Godbole by Treasurer of 2020-21. 2) There is a concern of filing these audited documents on I Tax Portal 3) As per the new Rules, our TRUST needs to be RE-REGISTERED before 31st March 2022. 4) Rtn Ajay Mutatkar and Rtn Nivedita Mulay have agreed to expedite the Trust matter" 5 Adv Gautam Inamdar's feedback if any. Approx cost is Rs15000 per year as per adv Inamdar, which is quite high for 6-7 years 6 MUMMY Project "1) Rtn Chitte da briefed us about the progress of MUMMY Project, which we are confident that unveiling program can be done on 23rd February 2022 (Rotary's Birthday) 2) This has been planned at Multi-Spice Hotel hall and parking area in the afternoon 3 to 5 pm. Cost expected is Rs 25,000 and BoD has approved the budget" 7 Computer Lab Project "1) The Progress is good as explained by Rtn Chitte Da. This Project innauguration will also be done on 23rd February 2022. 2) Electrification work Budget of Rs 25,000 approved by BoD" 8 "1) Library Project (Lale 10,000) 2) Tailoring Machine Project 3) St Crispins Project 4) Tractor Project (ppt / Lale / gardner) 5) Cyclothon Project 6) Aayurvedic Garden Project 7) Company Program Project 8) ………………………" "1) Library Project - BoD has approved budget of Rs 10,000. Rtn Rahul and Ann Tarini Lale will decide the books. Rtn Dinkar Palaskar mentioned that there is a possibility of getting support from District Literacy Team. Details have been put on WhatsApp 2) Tailoring Project - Work in Progress 3) St Crispins Project of Rtn Ajay ji Mutatkar - going on well. St Crispins requires support of Teachers for Tailoring class and Computer class. Rtn Gavaskar to start Talley Project at St Crispins. 4) Tractor Project / Cyclothon Project / Aayurvedic Garden Project / Company Program project - explained by Rtn Chitte da" 9 District Conference, AG Visit, DG Visit "1) District Conference has been postponed to Ist week of May. BoD is requested to Register 2) AG Visit to be planned in 3rd / 4th Week of March - Admin Team 3) DG Visit is on 8th April" 10 Club Day Celebrations Club Day to be planned in May 2022 11 Program Committee feedback, Inter Club Brazil meeting An Inter Club meeting with a Brazil Club Team is likely to be held on 18th February at 9 pm. Rtn Nivedita and Rtn Pratibha to paln 12 Foundation giving We are in much better position 13 Updation on My Rotary / D3131 To be done as early as possible 12 Any other points No
Chief Guest
Joint Meeting With
Club Members Present 8
Minutes of Meeting As mentioned above


Meeting Date 31 Jan 2022
Meeting Time 18:30:00
Location Online
Meeting Type Regular
Meeting Topic Talk by Dr. Aparna Deshmukh, on “ABHALMAYA OLDAGE HOME”
Meeting Agenda -Fellowship - Talk by Dr. Aparna Deshmukh, on “ABHALMAYA OLDAGE HOME” -Q&A
Chief Guest
Joint Meeting With
Club Members Present 46
Minutes of Meeting -Fellowship - Talk by Dr. Aparna Deshmukh, on “ABHALMAYA OLDAGE HOME” -Q&A


Meeting Date 31 Jan 2022
Meeting Time 18:00:00
Location RCC Pimpri
Meeting Type BOD
Meeting Topic Padva Event Planning
Meeting Agenda
Chief Guest
Joint Meeting With
Club Members Present
Minutes of Meeting


Meeting Date 31 Jan 2022
Meeting Time 17:30:00
Location Caring HAnds
Meeting Type Regular
Meeting Topic Rotary Hospital
Meeting Agenda
Chief Guest
Joint Meeting With
Club Members Present
Minutes of Meeting


Meeting Date 31 Jan 2022
Meeting Time 20:00:00
Location On-line Zoom
Meeting Type BOD
Meeting Topic RI Club dues for 2nd half, Club membership increase, Projects done in Jan'22, projects planned in Feb'22
Meeting Agenda As above
Chief Guest
Joint Meeting With
Club Members Present 9
Minutes of Meeting RI Club dues for 2nd half, Club membership increase, Projects done in Jan'22, projects planned in Feb'22