Minutes of Meeting |
MINUTES OF BOD
President Rtn Jagmohan Singh called the Meeting to order & requested to raise for
national anthem. President informed that the meeting is dedicated to Stewardship Avenue.
Unfinished Business: -
Approval of minutes of meeting of last meeting
Secretary Rtn Suhas Dhamale read the last minutes & kept before the Board & was approved,
seconded by Rtn. Rajapurkar & Rtn Pramod.
Business: -
President Rtn Jagmohan Singh welcomed all members & asked Directors Stewardship to present the
audit report of the committees.
1) PP Rtn Ranu Singhania presented the report of
Project: Water supply systems for tree Plantation, 4 tanks of 5,000 ltr & 1 tank of 10,000 ltr along with
pipes
Findings:
Avirat Shramdan group is looking after this project.2000 volunteers , Water tanks are well maintained,
pipes are also maintained well, 350 types of native plants are planted, Stickers were provided with
Rotary’s as well as the CSR partner’s name. The stickers are torn is most of the places and the names
are not visible. There is no record of maintenance and cleanliness of the tanks
Recommendations:
1)To get the Donor’s name painted. 2) To maintain records of maintenance and cleaning of tank 3)
check the possibilities of collaboration with 14 trees.
2) PP Rtn Ravi Rajapurkar presented the report of
Project: Human Milk Bank at Dy Patil Medical Hospital.
Findings : 1) Capacity utilisation is 30 % only. 2) Van not in use.
Recommendations: !1 Collection of milk from other hospitals is needed. Hence collection centres at
other hospitals like YCM are to be established. 2) Mothers to be educated to donate.3) Incentivising
needed for mothers & staff. 4) Satellite centers to set up.
3) Rtn Shashank Phadke presented he report as below,
Project: Happy Village, Water and Toilets projects at Saburdi, Jakhalewadi
1) Elevated Water reservoir-
Findings: Its operational and very useful for residents.
Recommendations : 1) MS ladder is not fixed. It shall be fixed properly to avoid any accident. 2) In
future plumbing shall be done in GI pipes instead of Flexible PVC pipe.
1. Solar Panels-
Findings: Its operational and very useful for residents.
Recommendations :
Solar energy after two hours usage goes un-utilized throughout the day. Incase it can be stored then
can be utilised for street lighting or may be lighting entire residential area. If some useful equipment like
fodder cutter or some machine is run on this electricity, it can provide some employment to village
men/women
2. Well constructed by MB-
Findings: 1) Its operational and very useful for residents. 2) At present parapet is just 0.3/0.45m
Recommendations :
Required parapet of 1.1 m height to be constructed to avoid any accident.
3. Toilets no 72 and other unnumbered-
Findings: Its operational and very useful for residents. Aldrops, hinges and other mongary material are
un-operational and broken due to corrosion.
Recommendations: Non corrosive type material to be used for fittings of the toilets. Rectification of
steps required
4. Primary education center-
Findings: Its operational and very useful for students. Aldrops, hinges and other mongary material are
un-operational and broken due to corrosion.
Recommendations: 1) Non corrosive type material to be used for fittings of the toilets.
Rectification of steps required 2) Requires umra patti as drain off urine separator near nahani.
Rectification of technical fault requires immediately to avoid unhealthy situations during operations
5. Well cleaning –
Findings:Non operational/ Occasionally operational as the need is over. Already the village has nal
yojana and also tube wells. Recleaning required
Enpro considered to sponsor the fitting cost.
Suggestions for new projects:
1. Catchment area adjoining well at Jakhalewadi- Partially un-operational due to easy drain off.
Bandhara is good but base of catchment is porous. However it is providing good input to well.
If hard surface with help of concrete is added, it shall provide more storage in natural way.
2. Desilting of catchment area near saburdi,washere-Its Operational but with low potential due
to heavy silting. Desilting shall increase water capacity, providing more water supply to village.
Rich alluvium soil can be traded to generate funds and reinvesting in village development. Can
think of adopting this village under happy village project
4) Rtn Usha Rangarajan presented the report
Project: Jaulke Village water Scheme
Findings: 1) The water scheme is not in opration as there are major leakages in the pipe line. 2) Water
tank is not in operation as other tank is built by Govt. 3) Tap station is not in use as tank is not in use. 4)
solar pump & pipeline is used to fill the govt tank.
Recommendations: 1) Get repaired the leakages, suggestion was to award the work to the same
contractor who has done this work in nominal rates.
5) Rtn Dayasagar Mrig presented the report for
Project: Moraya Hospital – 1) C T Scan M/C 2) Mammography 3) Oxygen plant
1)C T Scan Machine.
Findings: 1)Equipment is well maintained.2)The hospital could perform 100 Cochlear Implant
Surgeries for Deaf Children only because of availability of inhouse CT scan facility. 3)So far 925 CT
scans have been performed in last 2 years.4) Full charge (Rs 2500) 401, 50% charge (Rs 1250)
240,Free of charge 284 5) Records are well maintained 6) Rotary branding was visibal 7) Charges are
reasonable.
2)Maintenance Issues:
At the time of installation UPS was not installed and it resulted if failure of the scanning Tube costing
28 lacs. Subsequently instead of paying 28 lacs upfront the hospital has
entered into CMC @ Rs 1.8 Lacs/month. Also, they have now installed UPS costing Rs 8 Lacs.
Installing UPS in the beginning would have saved the Tube.
Recommendations: Cost of UPS should be considered for any computerized system in future.
2)Mammography Machine:
Findings: It is Well maintained. There are no issues related to maintenance or use. The hospital have
performed 1822 Tests in 14 years.
Recommendations: Need to organize camps for mammography and to create awareness so that
many more ladies should go for it regularly for early detection.
3)Oxygen Plant: Audit not conducted.
However Rtn Mukund presented the status of the plant , why it has happened how to resolve it &
recommended the actions to taken by us & Hospital.
6) IPP Pravin Ghanegaonkar presented
Project: 1) 18 Nos of Biogas 2) Well type Pond 3) Overhead water storage tank 20k Ltrs 4) Toilet
Block 9 Nos.at Pimploli village
1)Bio Gas Plant:
Findings: 1)The 16 out of 18 Gober Gas plants are in working condition
2)1 Gober Gas plant has technical problem & other is not working due to non availability of
animal Most of the beneficiaries are happy.3)Branding on the all Plants is not visible
4)In most of the cases stove is giving problem like overheating, burner are not working etc.
2)Well :
Findings: 1) Well is in good condition & utilized to full of its capacity for the benefit of the villagers
2)Branding is clearly visible. 3)Beneficiaries have shown satisfaction & thanked the RCN
Recommendations: 1) Maintenance Agency to be appointed for Plant for minor repairs & Stove repair
or replacement 2) Stove condition in most of the Plants is poor, if possible replacement of stove is to be
done 3) Branding on the all Plants is to be done by oil paint 4) Big board at the entry of Village
mentioning all details of the projects done by RCN is required 5) No recommendation for water well.
3)Toilet Bloks:
Findings: 1) All Toilet blocks are in use 2) Tiles & Doors of 2-3 toilets are bit in broken condition 3)
Branding is missing on 4-5 toilets 4) Coloring from outside & inside is missing
4)Overhead Water Tank 20 KL :
Findings: 1) It is in good condition & utilized daily 2) Branding & coloring is required on Water Tank
Recommendations:
1)Branding is require to be done on Toilets 2)Coloring from outside & inside of toilets is required to be
done 3)Painting agency to appointed for the Branding 4)Big board at the entry of Village mentioning all
details of the projects done by RCN is required 5) Branding & coloring is required on Water Tank 6)
Maintenance Agency to be appointed for repair of doors & tiles
7) PP Rtn Ishwar Thakur presented
Project: DORC Phaco Vitrectomy m/c; Haag Streit Microscope; EIBOS, Ophthalmoscopic lens;
Ikegami Camera; 32"LED Monitor & Ikegami Medical recorder , at Sassoon Hospital, Pune.
Findings: 1)Physical condition of asset provided was Excellent.2)Records regarding utilization of
asset are maintained adequately.3) Sufficient visual branding is not provided
Recommendations: 1) Status of records regarding utilization of asset can be improved if adequate
staff is available. Hence more staff shall be appointed for record management.
2)More consumables are to be made available for better utilization of asset.
3)One display at surgical section and maybe one display outside building is required
8) Rtn Rakesh Singhania presented as below
Project: Irrigation pipeline with pumping station at Savla
Findings: 1) Solar pump trip everyday at 3 pm , a technical issue to be attended, 2) only 50 families
are getting benifited.
Rcommondations:1 ) Additional expense to be done for 600 pipes of 6’ to cover remaing 50 families.2)
drinking water arrangement by building 20 kl water tank 3) 300 mtr cable to be provided to extend the
pump near by water source in summer.
9) PP Rtn Rajapurkar presented
Project: Parsul village water project
Findings: 1)The project is in use for 2 years smoothly.2) villagers receive water alternate day at their
doorstep.3) The village school and PH centre get free water.4)well maintained and operated by
hanuman seva mandal of the village.
Recommendations: 1) Barbed wire fence around solar installation in the valley & safety signs to
minimize risk of electrocution. A minimum 3 meters exclusion zone should be created around the
panels.2) Clearing of area around solar installation to isolate from forest fires (insurance If cost
permits)3) Repairs of the pump station & station door, painting and affixing safety signs on the
electrical installation inside 4) Repainting of signage on the water tank 5) Structural audit / checking of
the 30 feet high water tank containing 20000 litre water
10) Rtn Haresh Vanwari presented as below
Project: 27 Toilet Blocks Mindewadi
Findings: 1)27 Toilet Blocks audited. 2) 5 Are Damaged 3) Other all are in good working
Condition 4) Beneficiaries are happy 5) Branding is missing 6) Some Toilet Blocks are need to repair.
Recommendations: 1)Branding 2) Maintenance.
Open Discussions: During this session BOD members & invitees placed various suggestions for
discussions & finally it is concluded that 1) To order the consumables required to operate the machines
to be ordered along with the machine.(if possible) 2) For Branding standard 2 to 3 size boards with
engraving to prepared & used for all projects. 3) Agency to be appointed to take care of small repairs 4)
Some % of Runathon collection to be allocated for execution of findings & recommendations on old
projects. 5) PP Rtn Devdhar reminded the situation of earlier installed e-learning kits & recommended
not to go for it. 6) PP Rtn Anil Kulkarni suggested to conduct audit at Jijamata Hospital & YCM.7)
Estimates to be prepared for the execution of findings & suggestions.
Approvalas: 1)INR 50,000/- for 5 E-learning kits & additional 5 nos are sanctioned.2) PP Rtn Anil
Kulkarni announced 25 lakhs for Manobal project 3) PP Rtn Karkare announced a project of 3.2
cr for group of 5 villages nearby to Kadus.
Sargent at arms PP Rtn. Dr Sanjay Devdhar: - Expressed his satisfaction of conduct of the
board.
President Jagmohan Singh adjourned the meeting. |