Rotary 3131 - Meeting Details

Club Meeting Details

Meeting Details

Meeting Date 19 Jul 2023
Meeting Time 18:30:00
Location Bal Kalyan Sanstha
Meeting Type Regular
Meeting Topic Health ATM – a super revolution
Meeting Agenda Health ATM - a state of art machine in health checkups - explained by Mr Abhay Agrrwal
Chief Guest MR Abhay Agarwal, CEO HAL
Joint Meeting With
Club Members Present 21
Minutes of Meeting Health ATM - a state of art machine in health checkups - explained by Mr Abhay Agrrwal


Meeting Date 19 Jul 2023
Meeting Time 07:30:00
Location Krishna Veg Hotel
Meeting Type Regular
Meeting Topic Flute - media of expression.Dhrupad is the Authenti Ancient Indian Music form.
Meeting Agenda Mr Rajesh Mungi is a Dhrupad student and have selected FLUTE as his media of expression. Dhrupad is the Authenti Ancient Indian Music form. He will to play about Dhrupad and then as demonstration, will render some raga.
Chief Guest Rajesh Mungi
Joint Meeting With
Club Members Present 22
Minutes of Meeting Flute as media of expression


Meeting Date 19 Jul 2023
Meeting Time 00:00:00
Location Kokkita Garden Restaurant, Malwadi road,Hadapsar, Pune 411 028
Meeting Type BOD
Meeting Topic Planning for projects
Meeting Agenda already sent
Chief Guest Vice President
Joint Meeting With
Club Members Present
Minutes of Meeting


Meeting Date 19 Jul 2023
Meeting Time 20:30:00
Location PYC HINDU GYMKHANA
Meeting Type Regular
Meeting Topic INNOVENT DRUM CRICLE
Meeting Agenda MUSICAL PROGRAM....
Chief Guest VAIBHAV DEO
Joint Meeting With
Club Members Present 29
Minutes of Meeting Our Chef Guest & Drum Artist Mr. Vaibhav Deo and his team gives the history of drums. We make the circle and bit the drums and make rhythms and enjoy the days. after the calibration some announcement from Secretary.


Meeting Date 19 Jul 2023
Meeting Time 20:00:00
Location Mumbai Masalaold mumbai - pune roadLonavala.
Meeting Type Regular
Meeting Topic Genaral meeting
Meeting Agenda Planning.
Chief Guest Vasant Kadam
Joint Meeting With
Club Members Present 17
Minutes of Meeting Discussion on verious subjects,planning for projects.annual fees etc


Meeting Date 19 Jul 2023
Meeting Time 19:00:00
Location Rotary Community CenterG-Block, Near K. Bajaj School, MIDC Chinchwad, Pune 411 019
Meeting Type BOD
Meeting Topic BOD Meeting 1
Meeting Agenda Discuss Rotary Nigdi Club matters and Strategy, all board directors presented their plans. Sanction of club projects to be executed. Planning of programs and club meeting till August end .Also discussion of club accounts and trust accounts.
Chief Guest President Harbinder Singh
Joint Meeting With
Club Members Present 30
Minutes of Meeting BOD of each avenue presented their plans for the current year and status of the ongoing projects.


Meeting Date 19 Jul 2023
Meeting Time 08:00:00
Location ROTARY COMMUNITY HALL BHANWAJ KHOPOLI
Meeting Type Regular
Meeting Topic BUSINESS MEETING
Meeting Agenda BUSINESS MEETING
Chief Guest
Joint Meeting With
Club Members Present
Minutes of Meeting


Meeting Date 19 Jul 2023
Meeting Time 00:00:00
Location LEAFY TRAIL, Pen
Meeting Type Regular
Meeting Topic PICNIC
Meeting Agenda picnic, tree plantation
Chief Guest PRESIDENT
Joint Meeting With
Club Members Present
Minutes of Meeting


Meeting Date 19 Jul 2023
Meeting Time 19:00:00
Location Residence of Rtn. Satyajit and Rtn. Manjiri Badawe
Meeting Type BOD
Meeting Topic Discussions and decisions on various avenues
Meeting Agenda 1. Club. Admin:  To discuss and give details of the programs for the next month.  To finalize the date for the monsoon picnic. 2. Projects Non-Medical:  Car rally, School Kits Distribution, E-learning Kits  Updates on the present status of the Global Grant Project and how to route the funds from the US Partner club  Green Building Initiative  Various requirements for the Happy School Project  Bore well Recharge, Rainwater Harvesting, Aerators, Auto Rickshaw Advertisement, and other smaller projects 3. Projects Medical:  Dialysis Project in association with Ashok Dates Trust, Diabetic Camps, Blood donation with AFMC  Inauguration of PHC at Kasurdi, Updates on Mobile clinic 4. Membership:  New member induction if any and how to achieve our target to add new members. 5. Foundation:  To discuss the various points and suggestions sent by PP Rtn. Anant. 6. New Generation (Youth):  RYLA with IUCCA, Calligraphy 7. Public Image:  To discuss various methods to enhance P I and Rotary’s Visibility. 8. I .T Officer: Updates if any 9. Fund Raising: Updates on the same 10. Treasurer: Present status on the yearly bill collection and initiate the process for signatory change. 11. A piece of advice from the Club Trainer and Club counselor is always welcome 12. I P P: Updates if any Any other subject if included in the last minute
Chief Guest
Joint Meeting With
Club Members Present 11
Minutes of Meeting Minutes of Meeting- Second B O D Meeting Wednesday, 23 rd August 2023. 7 PM Onwards Host: Rtn. Neelima Date and Anna Ashok Date Venue : Sankul Hosing Society’s Club House, Next to Dinanath Mangeshkar Hospital,Erandwane,Pune 1. Club. Admin: ➢ To discuss and give details of the programs for the next month. 24 th ,31 st August programs finalized. Similarly 7th and 14 th September programs final.24th and 28 th September holiday on account of Ganpati festival. 26 th October Kojagiri program ➢ To finalize the date for the monsoon picnic Monsoon picnic Finalized on 10th September at Sneh Resorts, Kasarsai. 2. Projects Non-Medical: ➢ Updates on Car rally, School Kits Distribution, E-learning Kits 3 E learning kits delivered 100 School bags Distributed. Tree Planation done 4 Sewing machines to be donated to Self Hel Groups .Sponsor for the same confirmed. Meeting with D G next week for Car Rally Discussions. ➢ Updates on the present status of the Global grant Project. Finalized to have a Synergy with Baramati Club for the fourth school of Baramati ➢ Green Building initiative It was decided that we should be host club for the Green Building project initiated by the district, but with limited responsibility. To make a MOU for the same and have a meeting with the D G . ➢ To discuss on a Joint Meeting with RCP Pride and District Vocational Awards Joint meeting approved. ➢ Updates on Bore well Recharge, Rain water Harvesting, Aerators, Auto Rickshaw Advertisement’s and other smaller projects Auto rickshaw hood project moving ahead. To evaluate further our participation in the Asmita project initiated by the district. 3. Projects Medical: ➢ Further Updates on Dialysis Project in association with Ashok Dates Trust, Diabetic Camps, Blood donation with AFMC , Blood donation in synergy with AFMC on 28 TH October in Amar Society Hall. IPP Rtn Satyajit to coordinate. Diabetic Conclave planned on 3rd December. Need to discuss further on the budget,Synergy Partner and other details and to be presented in the BOD for approval. Anna Ashok and Rtn Mahesh to meet Dr Karmarkar for the dialysis project ➢ Status of PHC at Kasurdi, and Mobile clinic projects Updates Given by IPP on the same 4. Membership: ➢ Further updates on new members and how to achieve our target to add new members. PI team and Membership working in cohesion. The teams to visit our members house for a cup of tea and the host to invite prospective member for a healthy discussion. Three prospective new members almost confirmed. 5. Foundation: ➢ To discuss on the various points and suggestions sent by PP Rtn. Anant . To discuss in Person 6. New Generation (Youth): ➢ Further updates on RYLA with IUCCA, Calligraphy Programs planned in Sumati Balwan School on 31st August and Participation in Interact Assembly confirmed. 8 Interacts and one teacher to attend the same 7. Public Image: ➢ To discuss various methods to enhance P I and Rotary’s Visibility. Meeting of the P I committee was held earlier to the BOD Internal image is to know more about our members and External Image is to give visibility to our projects in various Medias. P I Initiative is to give Hoods to Rickshaws with a catchy message. RTO permission for the same received. To get sponsors for the same .Cost to the sponsor Rs 3000 per Rickshaw. We can think to have a Rotary logo on the Shindewadi school building. 8. I .T Officer: Updates if any Regular reporting on District and R I Sites 9. Fund Raising: Updates on the same No Updates as on today 10. Treasurer: Present status on the yearly bill collection and to initiate process for signatory change. We have yet to receive annual subscription from 16 members All R I and District dues paid Resolution for change of signatories passed .Proposed by Rtn Manjiri and seconded by Rtn Charu 11. A piece of advice from the Club Trainer and Club Councilor is always welcome 12. I P P: Updates if any Updated on the present status of Kasurdi PHC Construction status and sponsor for Mobile Clinic Secretory: P P Rtn. Sanjeev Karanjkar


Meeting Date 19 Jul 2023
Meeting Time 21:00:00
Location Panvel Gymkhana, 52 Banglow Society
Meeting Type Regular
Meeting Topic Business Meeting
Meeting Agenda 1.account presentation 2. review of fees and payment to RI and Dist
Chief Guest NA
Joint Meeting With
Club Members Present 0
Minutes of Meeting Status of each avenues from each directors


Meeting Date 19 Jul 2023
Meeting Time 19:00:00
Location Allied Electro mechanicals, Laxmi Road, Pune
Meeting Type BOD
Meeting Topic Trust Meeting 1 & BOD Meeting 1
Meeting Agenda • Meeting called to order and welcome - President Milind • To approve Minutes of Last Meeting - Secretary Asmita • Review of July Activities - President Milind • Service Projects: Rtn Vivek Kulkarni - Review of projects planned and done in July. Inform about projects to be undertaken in August and Tentative Budget Requied. • Club Administration: PP Vidya Patil - Review of programs planned and done in July. Inform about club programs in August and Tentative Budget Requied. • Youth Service: Rtn Kalesh Nerurkar - Review of program planned and done in July. Inform about the Youth sevice activities in August and Tentative Budget Requied. • Membership: PP Prasad Gadkari - Plan for the number of members for the year and Tentative Budget Requied. • Public Image Director: Rtn Viraj Dravid - Review of Activities planned and done in July. Inform about the Public Image activities in August and Tentative Budget Requied. • The Rotary Foundation: PP Pushkaraj Mulay - Review of foundation donations in July. Plan for the targets in August. • Vocational Director: PN Ajay Kale - Review of Activities planned and done in July. Plan for activities in August and Tentative Budget required. • Treasurer: Rtn Uday Thattee - Status of accounts of club, Status of account of trust, Expenses incurred till now. • IT Officer: Rtn Asmita Patil - Status of projects uploaded on relevant platforms. • Counsellor Remarks: PP Nitin Naik • Trainer Remarks: PP Ajit Kulkarni • Any other point with the permission of chair. • Vote of Thanks: PE Sameer Prabhune
Chief Guest NA
Joint Meeting With
Club Members Present 14
Minutes of Meeting Attendance: 1. Rtn Milind Kulkarni President 2. Rtn Asmita Patil Secretary 3. Rtn Uday Thatte Treasurer 4. Rtn Namita Naik Immediate Past President 5. Rtn Ajay Kale President Nominee & Vocational Service Director 6. PP Pushakar Mulay Foundation Director 7. PP Prasad Gadkari Membership Director 8. Rtn Kalesh Nerurkar Youth Director 9. Rtn Viraj Dravid Public Image Director 10. Rtn Nukul Dinkar Events Director 11. PP Nitin Naik Counsellor 12. PP Ajit Kulkarni Club Trainer Invitees: 1. Rtn Sujata Hatkar New Member 2. PP Abhhey Bhisey Past President The meeting started at 7.30 pm. President Rtn Milind welcomed all the board of directors for the first BOD meeting of the RY 23-24. • The Minutes of the last joint BOD were confirmed. Proposed by Rtn Viraj Dravid Seconded by Rtn Ajit Kulkarni • President Milind reviewed the various activities conducted in July. He congratulated PP Vidya for July weekly programs, Rtn Kalesh & Pushkaraj for two-day RYLA, PP Prasad for adding 15 new members & Rtn Vivek for Service projects. • Youth Service: Rtn Kalesh Nerurkar 1. Rotaract: • Installation is planned in August • Signatory changed on 18th July (President Secretary & Youth Director – all mandatory) and some formality like resolution is pending 2. Interact: • Muktangan Girls club installation date is getting finalized, didn’t visit other Interact clubs yet • No activity list is prepared yet by District as informed by District Interact Chair PP Mohan Pujary • Asmita has given list of Interact activities, PP Pushkaraj will also share the list of Interact activities • Milind informed that the boys’ interact club at Muktangan of RC Poona Midtown will be soon transferred to our club, Pushkaraj helped for the documentation. BOD approved for this transfer. Milind has discussed with current RC Poona Midtown President and our AG is also from the same club for further follow up as required. • Milind also took approval from BOD for termination of Interact Club at Raosaheb Patwardhan School as the School is not interested for the same. • Uday suggested to start separate Interact clubs at Yeolewadi School similar to Muktangan. • Kalesh asked about availability of Charters for Interact Clubs, it was informed that those should be available with the schools. 3. RYLA • First two day RYLA of RID 3131 as per RI norms was conducted by our club on 15-16 July at Talegaon, attended by 250 students & speakers were organized from neighbouring area with the help of PP Pushkaraj. • PP Pushkaraj informed that he is planning a multidistrict RYLA with 1 lakh participants. If hosted, our club contribution will be some cost & volunteers. BOD will decide about this after the budget is received. • Membership: PP Prasad Gadkari - Third meeting of membership committee was held at PP Abhay’s home on 16 July. These points were discussed: 1. Target of 55 members is exceeded by 2 by adding 9 new members, five more members to be added as fixed target. 2. Strategic Committee to decide whether to grow till 75 members. PP Ajit suggested to plan growth of 75 in three years instead of one year so that retention is achieved. 3. PP Abhay will work on retention mainly. 4. Age limit – Uday suggested that new members should not have 80+ age. PP Ajit added that member with 80+ age can be resourceful hence should be added. PP Abhhey suggested that new members should be taken such that they will be able to take Presidentship in next 5 years, hence new members with 40-50 age should be preferred over 80+ age. 5. New member Sujata appreciated the programs and suggested new members with 50+ age. 6. Honorary members can be added in club business group. 7. There are plans to attract new members. 8. New member orientation is planned in August. PP Ajit suggested to invite one speaker from District and other speakers from our club. 9. There are also plans for corporate & satellite clubs. • Public Image Director: Rtn Viraj Dravid 1. Lapel pins planned for all the members with size 50 x 35 mm at 130 per pin. PP Ajit suggested to put banners for pigeons in societies instead of this expense. Pushkaraj suggested that there is no need of Internal PI. 2. T-shirts are planned – PP Nitin, Asmita & Sujata to give quotations from their contacts 3. Our club’s YouTube channel is already available which was started in PP Anant Tikone’s year. PP Prasad suggested PP Abhay to handle YouTube Channel. 4. PP Pushkaraj suggested PI project costing 2.5 lakhs for bus stop advertisement. Three panels will be available for advertisement which can be used by club or sold to sponsors. There is option for 5 sponsors for 5 years with contribution of 50000 or one sponsor for one year with contribution of 2.5 lakh. He has list of locations where bus stops are required, PMC permissions are also received, there will be MOU for 5 years. He will share exact detailing in 1-2 days, after that BOD will decide on this project. 5. Asmita reminded about board at our meeting place. Milind informed that permission is in process. 6. Vertical gardens at traffic island or prime locations – Viraj to come up with budget 7. PP Prasad suggested keeping dustbin with club banner at meeting place. PP Ajit informed that those get lost, so board is better suggestion. • The Rotary Foundation: PP Pushkaraj Mulay 1. APF Collection – He suggested to collect 100$ from new members. Asmita suggested to include this in club bylaws, PP Pushkaraj informed that it’s already there in the bylaws however Uday informed that this is not mentioned in the club bylaws. There is clause for compulsory donation of 5000 to trust but no compulsion for Foundation. PP Ajit suggested for promotion in the club and then appeal with no minimum limit. Asmita suggested Pushkaraj to talk on foundation in weekly meeting once in a month which was accepted by him. 2. Global Grant – Cow donation project is proposed with club cost of 1000$. He suggested 10000 per cow. PP Ajit will help to identify the village. There will be MOU for 3 years. Following immediately declared their contribution: 5 cows from PP Ajit, 2 from Viraj, 1 from Asmita & 1 from PP Abhhey 3. CSR – His contact Sahyadri Industries is ready with CSR funds for two proposals for eLearning sets. First set of 15 kits will be installed at Narsobawadi School in August and second set of 10 kits will be installed at Khamgaon with help of Vivek in December. 4. He also suggested to collect 27$ from NonRotarians (Family-Friends of club members) • Vocational Director: PN Ajay Kale 1. Two CAs & Four Doctors were felicitated on occasion of Doctor’s & CA Day on 1 July. 2. Awareness drive started on social media by him is appreciated by District Director Vasantrao Malunjkar. 3. PP Pushkaraj informed that there is joint VERA program planned by District for which we have to nominate one awardee in given avenue by 15 to 20 August. Cost & zone wise avenue distribution will be informed shortly. Then BOD will decide about this project. 4. There is skill development in Pune, PCMC & Shirur area proposed by District which will be launched in a month. Club has to nominate 3-4 students which are 12th pass or fail and those will be trained for 3 months. The student has to bear the travel & tiffin expenses. Few students can get stipend. 5. There is plan to felicitate retired Judge with the help of Rtn Milind Patil. • Treasurer: Rtn Uday Thatte - Status of accounts of club, Status of account of trust, Expenses incurred till now. 1. Club balance is 704224.84/- and Trust balance is 236123/- 2. Account reconciliation is completed. 3. Bank signatory are changed, issue may be detected after cheques are delivered. 4. District & RI dues intimation is not received yet. Rotary News subscription intimation is also not received. 5. Due to 15 new members, budget for each director can be increased by 10-15%. 6. Address change for bank account needs Change report. Milind informed that Change report will be completed in this year with the help of District. 7. PP Pushkaraj suggested merging of FDs. PP Nitin suggested that merging should be done in multiples of 3 lakh. Uday replied that merging can be done for FDs for which there is no interest. BOD approved for Uday to take decision for merging of FDs. • IT Officer: Rtn Asmita Patil 1. All weekly meetings are uploaded on RID 3131 website, Facebook & Instagram. 2. All projects are uploaded on RI website, RID 3131 website, Facebook & Instagram. 3. She appealed all to like & share as per links sent by her for each project & meeting. 4. Milind informed that Club Website vendor search is done by PE Sameer. 5. Uday confirmed if there is any need of club website as District gives us a free website. This was agreed by Asmita. PP Pushkaraj replied that club’s own domain name makes difference. • Event Director: Rtn Nukul Dinkar 1. Metro Ride was organised on 7 July. Metro head Danial suggested to give cap/flags with club name to the students so that they will take it home & it will be publisized. He also asked if our club will particiate in Songs program of Singer Mukesh Songs on 15th August. 2. There is a program planned with name “Uday” under which various donations will be received for Dadachi Shala students. • Service Projects: President Milind updated that projects on 1 July-tree plantation & 18 July-General checkup/Medicine distribution are executed successfully. There are plans for Scholarship to Swachha Sanstha Students in August and on 21 July - eye checkup project for Hamaals. • Club Administration: President Milind updated that weekly meetings of 1, 8 & 15 July were arranged successfully. There is program of interview of club members on 22 July. There are good programs planned in August. • Counsellor Remarks: PP Nitin Naik was glad to see good club activities and assured his help & active participation. • Trainer Remarks: PP Ajit Kulkarni was happy to see that membership growth problem is solved. He suggested training for Viraj. He appreciated Pushkaraj for sharing District projects & District Resources. • Vote of Thanks: PN Ajay Kale proposed vote of thanks.


Meeting Date 19 Jul 2023
Meeting Time 20:00:00
Location Sevasadan Hall, Dilasa Karyashala, Erandwane, Pune
Meeting Type Regular
Meeting Topic Lecture on Safe & Secure motherhood
Meeting Agenda Guidelines for safe and secure motherhood
Chief Guest Dr. Manasi Hingmire Naralkar
Joint Meeting With
Club Members Present 11
Minutes of Meeting Dr. Manasi Naralkar spoke on Safe Motherhood. She explained what precautions to be taken once the pregnancy is confirmed and also explained all the doubts that arise in one's mind at that time. She shared information on Embryos that are freezed in young age and can be used at later stage for giving birth to new born baby. She informed about the importance of mother milk and diet that should be taken after delivery. She cleared the confusion that pregnant women should not come near pet animals. At the end she shared about the critical cases she had handled during her career. She also answered all the queries raised by present members.


Meeting Date 19 Jul 2023
Meeting Time 08:30:00
Location Rotary Community Centre, New Panvel
Meeting Type Regular
Meeting Topic Business Meeting
Meeting Agenda 1. Welcome by president. 2. Reading and approval of last bod minutes. 3. Presenting budget for 23-24. Discussion on same and approval by general body. 4. Presenting by laws for 23-24. Discussion on same and approval by general body. 5. Project done up to date. 6. Upcoming Projects 7. Any other matter with permission from President.
Chief Guest
Joint Meeting With
Club Members Present 12
Minutes of Meeting 1. Welcome by president. 2. Reading and approval of last bod minutes. 3. Presenting budget for 23-24. Discussion on same and approval by general body. 4. Presenting by laws for 23-24. Discussion on same and approval by general body. 5. Project done up to date. 6. Upcoming Projects 7. Any other matter with permission from President


Meeting Date 19 Jul 2023
Meeting Time 07:00:00
Location Deccan Gymkhana
Meeting Type Club Assembly
Meeting Topic Installation and Club assembly
Meeting Agenda Installation of President and BOD and Club assembly
Chief Guest DGE Rtn Shital Shah
Joint Meeting With
Club Members Present 80
Minutes of Meeting Done


Meeting Date 19 Jul 2023
Meeting Time 07:00:00
Location MANCHAR
Meeting Type Regular
Meeting Topic PROJECT THIS MONTH
Meeting Agenda COLLECTION CHEQUE BOD MEMBERS TREE PLANTATION EDUCATION PRODUCT DISTRIBUTION
Chief Guest
Joint Meeting With
Club Members Present 0
Minutes of Meeting INSTALLATION PROGRAM


Meeting Date 19 Jul 2023
Meeting Time 08:00:00
Location Gramvaibhav Building Rajgurunagar
Meeting Type Regular
Meeting Topic Preparation of Installation ceremony
Meeting Agenda Preparation of Installation ceremony Proposed New Members Introduction Other occasional subjects
Chief Guest Rtn.Avinash Kahane
Joint Meeting With
Club Members Present
Minutes of Meeting


Meeting Date 19 Jul 2023
Meeting Time 08:30:00
Location Zoom Meeting
Meeting Type Regular
Meeting Topic Fireside Chat with Jai Saboo - CEO of Harmonia Holdings Group.
Meeting Agenda Jai is one of the most successful entrepreneurs and he shared his insights on how to succeed in the US.
Chief Guest Jai Saboo - CEO of Harmonia Holdings Group.
Joint Meeting With
Club Members Present 15
Minutes of Meeting Insightful discussion on how to succeed as an entrepreneur in the USA


Meeting Date 19 Jul 2023
Meeting Time 19:30:00
Location IMED College
Meeting Type Regular
Meeting Topic Thanks giving for Installation ceremony
Meeting Agenda Thanks giving for Installation ceremony and Photos viewing
Chief Guest NA
Joint Meeting With
Club Members Present 10
Minutes of Meeting Regular weekly meeting


Meeting Date 19 Jul 2023
Meeting Time 19:00:00
Location Community Hall, Rotary Mega Medical Center, Khanda Colony, New Panvel
Meeting Type Club Assembly
Meeting Topic Installation of President
Meeting Agenda
Chief Guest DG Manju Phadke
Joint Meeting With
Club Members Present
Minutes of Meeting


Meeting Date 19 Jul 2023
Meeting Time 20:30:00
Location Panvel Gymkhana
Meeting Type Regular
Meeting Topic Business Meeting
Meeting Agenda Review of Projects
Chief Guest
Joint Meeting With
Club Members Present 25
Minutes of Meeting Status and Review of Projects